Are you planning your wedding and wondering how much alcohol to provide? With so many factors to consider, it can be challenging to estimate the amount of drinks per person for a wedding. But don’t worry, our expert guide is here to help you calculate the perfect amount of alcohol to keep your guests happy and the party going all night long.
Calculating the right amount of drinks per person for your wedding requires accurate estimation and consideration of various factors. From the type of alcohol you plan to serve to your guests’ drinking habits, several factors can affect how much alcohol you need to order. In this article, we will explore everything you need to know about estimating drink consumption and choosing the right beverages for your wedding.
Our guide will cover everything from calculating the number of guests to choosing the right mix of beer, wine, spirits, and cocktails. We’ll also discuss non-alcoholic beverages and provide tips on avoiding the common mistakes of over or underestimating the alcohol quantity. So, sit back, relax, and keep reading to discover how to calculate the perfect amount of drinks per person for a wedding.
Calculate the Number of Guests Accurately
Knowing the exact number of guests attending your wedding is crucial to estimating the amount of alcohol you need. While it may be challenging to predict the exact turnout, you can make an educated guess by analyzing your guest list, sending out invitations early, and setting an RSVP deadline. By following these steps, you can determine a realistic headcount, and therefore, calculate the number of drinks you need.
However, keep in mind that it’s always better to be over-prepared than under-prepared. You don’t want to run out of drinks midway through the night or pay for more alcohol than you need. So, we recommend preparing for a slightly higher guest count and factoring in any possible plus-ones.
Another important factor to consider is the duration of your wedding. If you’re hosting an afternoon ceremony and a cocktail hour followed by a reception, you may need fewer drinks than you would for a wedding that lasts until the early hours of the morning. So, consider the timeline of your wedding when calculating the number of drinks per person.
Also, consider your guests’ preferences. If your crowd is more likely to drink beer, you may need to allocate more beer than wine or spirits. Similarly, if your guests prefer a particular type of drink, like cocktails or champagne, make sure to have enough of those available.
Lastly, keep in mind that some guests may not drink at all. Make sure to account for non-drinkers and provide enough non-alcoholic options like soda, juice, and water.
By taking into account these factors, you can calculate the number of drinks per person for your wedding accurately.
Consider the RSVP Response Rate
Send Out Invitations Early: The earlier you send out your invitations, the more time you give your guests to respond. Typically, sending out invitations 8-12 weeks before the wedding is recommended.
Set a Clear RSVP Deadline: Be sure to include a clear deadline for RSVPs on your invitation. This will help you get an accurate headcount in a timely manner.
Follow Up With Non-Responders: Don’t be afraid to follow up with guests who haven’t responded. Sometimes, people forget to RSVP or their response gets lost in the mail.
Consider the Guest List: Take a closer look at your guest list and consider the relationships between your guests. Are they likely to bring a plus one? Will they bring their children? This can impact the overall headcount and alcohol consumption.
Factor in Declines: Keep in mind that not everyone you invite will be able to attend. Be sure to factor in a certain percentage of declines when estimating your guest count and drink consumption.
Remember, getting an accurate headcount is crucial when estimating how many drinks per person to provide at your wedding. By considering your RSVP response rate and following these tips, you’ll be well on your way to a successful wedding celebration.
Factor in +1’s, Children, and Wedding Party Members
- +1’s: It’s common for wedding invitations to allow guests to bring a plus one. Estimate how many guests will take advantage of this option based on your guest list and relationship dynamics.
- Children: If children are invited, keep in mind that they won’t be consuming alcohol. However, they will need non-alcoholic beverages and possibly a separate menu.
- Wedding Party Members: Don’t forget to factor in the wedding party members. Depending on the size of the party, it may be necessary to provide additional drinks or food for them.
It’s important to consider these factors when estimating the number of drinks needed for your wedding. By taking into account +1’s, children, and wedding party members, you can more accurately calculate the amount of alcohol and non-alcoholic beverages needed for your special day.
Factors to Consider When Estimating Drink Consumption
Duration of the reception: The length of the reception will greatly affect the amount of alcohol consumed. The longer the reception, the more drinks guests will have.
Time of day: The time of day you’re hosting your wedding can also affect the amount of alcohol consumed. For example, if you’re hosting a brunch wedding, you may need less alcohol than if you’re hosting an evening reception.
Guest demographics: The age, gender, and drinking habits of your guests can also impact the amount of alcohol they consume. Keep in mind that younger guests and males tend to drink more than older guests and females.
Time of Day and Day of the Week
The time of day: The time of your wedding can affect the amount of alcohol your guests consume. For a daytime wedding, guests may opt for lighter drinks such as mimosas, while for an evening wedding, guests may prefer to drink cocktails and spirits.
The day of the week: The day of the week can also affect the amount of alcohol guests consume. For example, guests may drink more on a Saturday than on a weekday. Additionally, if your wedding falls on a holiday weekend, guests may be more likely to drink more than usual.
Seasonal factors: The season in which your wedding takes place can also affect the amount of alcohol guests consume. For example, guests may drink more in the summer months when the weather is hot and they are more likely to be outdoors.
Type of Bar (Open, Cash, or Limited)
Open Bar: An open bar means all drinks are included in the cost per guest, and guests do not pay for drinks. With an open bar, it’s essential to monitor the consumption to avoid over-serving or waste.
Cash Bar: At a cash bar, guests are responsible for purchasing their drinks. While this is more affordable for the hosts, it can be inconvenient for guests. It’s essential to notify guests of the cash bar before the event.
Limited Bar: A limited bar has a set amount of drinks available, which are typically chosen ahead of time. For example, beer and wine may be available, but not spirits or cocktails. This option can help reduce costs while still providing some options for guests.
When deciding on the type of bar, it’s essential to consider your budget, guest list, and the atmosphere you want to create. An open bar can be expensive, but it can also create a more relaxed and enjoyable atmosphere. A cash bar can save money, but it can also create a less hospitable environment. A limited bar can provide a compromise between the two, but it may not suit everyone’s tastes.
How Much Each Guest Will Drink on Average?
Beverage Choices: The type of beverages offered at the wedding will impact how much each guest drinks. Guests may drink more beer than wine or vice versa. The variety of drink options also plays a significant role in how much guests will drink.
Duration of the Event: The length of the wedding will also impact how much each guest drinks. Longer weddings tend to result in guests drinking more. An open bar during the cocktail hour can also lead to guests drinking more than they would have without it.
Type of Crowd: Knowing the guests and their drinking habits is crucial. If the majority of guests are moderate drinkers, then less alcohol will be consumed. Conversely, if the guests are known to consume a lot of alcohol, the wedding may need to stock up on extra drinks.
Alcohol Percentage: The percentage of alcohol in the drinks served will also determine how much each guest drinks. The higher the alcohol percentage, the more slowly guests tend to consume drinks, which may result in fewer drinks consumed overall.
|Drink Type||Serving Style||Serving Size|
|Cocktails||Stationary Bar||2-3 oz|
|Beer||Bottles & Drafts||12 oz|
|Wine||Table Service||5 oz|
|Champagne||Table Service||4 oz|
|Non-Alcoholic||Stationary Bar||6-8 oz|
|Coffee & Tea||Stationary Bar||8 oz|
When planning a wedding, deciding on the right drinks to serve your guests can be a daunting task. From cocktails to beer to wine, the options can seem endless. Here are some general guidelines to follow:
General Drink Guidelines for a Wedding
- Offer a variety of cocktails, including a signature drink that ties into your wedding theme or colors.
- Include a selection of beer, including both bottles and drafts. Consider offering local or craft beers.
- Have a selection of wine available, including both red and white varieties. Offer both sweet and dry options.
- Champagne is a popular choice for toasts, so make sure to have enough on hand.
- Don’t forget about non-alcoholic options, like soda, juice, and water. Offer both regular and diet soda options.
- Set up a coffee & tea station for guests to enjoy after dinner.
Remember, these are just general guidelines. Be sure to customize your drink selections to fit your wedding style and preferences. Cheers to a wonderful celebration!
Beer, Wine, Spirits, and Cocktails: Which to Choose?
If you’re planning a wedding, selecting the perfect drinks for your guests is important. The right choice of beverage can make all the difference. It’s important to consider the season, the menu, and the preferences of your guests.
Wine is a classic choice for weddings, and for good reason. It’s elegant, versatile, and pairs well with most food. You can’t go wrong with a few bottles of red and white wine on the tables. If you want to take it up a notch, consider offering a sparkling wine or champagne for the toasts.
Beer is a more casual option that’s great for outdoor or rustic weddings. Offering a variety of local craft beers can be a fun way to showcase the area and add some personality to your wedding. If you’re serving beer, make sure to have a range of options, including light beers, IPAs, and stouts.
Cocktails are a great option if you want to add some excitement to your drink menu. You can choose a signature cocktail that represents you as a couple, or offer a variety of classic drinks like martinis and margaritas. Just be sure to have a professional bartender on hand to mix and serve the drinks.
Consider the Season and Venue
When it comes to choosing drinks for your wedding, it’s important to think about the season and venue. Here are some tips to help you make the best choices:
- Summer weddings call for refreshing drinks like mojitos, margaritas, and fruity cocktails. Light beer and white wine are also great options for a hot day.
- Fall weddings are a great opportunity to serve warm, spiced drinks like mulled wine or spiked cider. Dark beer and full-bodied red wine are also good choices.
- Winter weddings are perfect for rich, warming drinks like hot toddies and Irish coffee. You can also offer heavier beers and full-bodied red wines.
- Spring weddings are a great time to serve light, floral cocktails and crisp white wines. Rosé is also a popular choice for spring weddings.
- Indoor weddings are a great opportunity to get creative with your drink menu. You can offer a variety of cocktails, wine, and beer to suit different tastes.
- Outdoor weddings are best served with refreshing drinks that are easy to drink in the sun. You can also consider offering non-alcoholic options like lemonade and iced tea.
By considering the season and venue, you can choose the perfect drinks to complement your wedding day. Don’t forget to have a variety of options to suit different tastes and preferences. Cheers to a beautiful wedding!
Offer Options for Different Tastes and Preferences
If you want to please all your guests, it’s important to offer a variety of drinks that cater to different tastes and preferences. Consider having a range of alcoholic and non-alcoholic options, as well as drinks that are sweet, sour, or bitter.
For those who prefer beer, consider having a mix of light and dark beers, as well as some craft beers for those who appreciate unique flavors. Wine lovers may appreciate a variety of red, white, and sparkling wines. You can also offer a signature cocktail that reflects the couple’s taste or wedding theme.
Don’t forget about non-alcoholic options for those who choose not to drink or may be driving home. Consider offering soda, juice, and iced tea as refreshing alternatives. You can also get creative with mocktails that are just as delicious as their alcoholic counterparts.
|Wine||Red, white, and sparkling||Juice|
|Cocktail||Signature cocktail||Iced tea|
|Sweet, sour, or bitter||Mocktail|
By offering a range of options, you’ll ensure that everyone can find something they enjoy and feel included in the celebration.
Non-Alcoholic Beverages: How Much Should You Provide?
When planning a wedding, it’s important to consider the non-alcoholic beverage options for your guests. While some guests may prefer to stick to alcoholic drinks, others may prefer non-alcoholic options or may not drink at all. Here are some tips on how much non-alcoholic beverages you should provide:
Plan for at least one non-alcoholic option per hour. For example, if your wedding reception is five hours long, plan for at least five non-alcoholic beverage options.
Consider offering a variety of options. Some guests may prefer soda or juice, while others may prefer sparkling water or iced tea. Having a variety of options available can ensure that all guests are satisfied.
Don’t forget about the kids. If children will be attending your wedding, make sure to have plenty of kid-friendly options available, such as lemonade or fruit punch.
Make sure to have enough supplies. Make sure you have enough cups, straws, and ice to accommodate all guests, especially if you’re having an outdoor wedding in a hot climate.
Consider hiring a bartender or beverage service. A professional bartender or beverage service can ensure that all guests are served promptly and can also help with setting up and cleaning up the bar area.
Offer a Variety of Non-Alcoholic Options
Just because a guest isn’t drinking alcohol, it doesn’t mean they have to be stuck with plain water or soda. Offering a variety of non-alcoholic beverages can make all the difference to your guests.
Some guests might prefer something sweet, like a fruit punch, while others might prefer something tart, like a lemonade. Consider providing flavored sparkling water or iced tea as well.
Another great option is a mocktail, which is a non-alcoholic cocktail. Mocktails can be made with a variety of ingredients, from fruit juices to herbs and spices, and can be just as complex and flavorful as alcoholic cocktails.
Provide Enough for Guests to Drink Throughout the Night
One of the worst things that can happen at a wedding is running out of drinks before the party is over. Make sure you have enough drinks for everyone, including non-alcoholic options. A good rule of thumb is to estimate one drink per person per hour of the reception.
Keep in mind that different guests will have different drinking preferences and tolerances. Some may stick to water or soda all night, while others may be more inclined to indulge in alcoholic beverages. Consider having a mix of options available to cater to different tastes and preferences.
It’s also important to have a plan for restocking drinks throughout the night. This may mean designating someone to keep an eye on the supply and replenish as needed, or working with your caterer or bartender to ensure they are prepared with extra stock on hand.
Tips to Avoid Over or Underestimating the Alcohol Quantity
Know your guest list. Take note of the number of guests, their ages, and drinking preferences. Consider their drinking habits, and plan accordingly. A younger crowd might consume more alcohol, while an older crowd might prefer lighter options.
Calculate how much alcohol you need. Use an alcohol calculator tool or consult with a bartender or caterer to determine how much alcohol to purchase based on the number of guests and their drinking habits. Don’t forget to factor in non-drinkers and designated drivers.
Buy from a reputable retailer. Purchase your alcohol from a reliable vendor that offers a wide selection of drinks at a reasonable price. Take advantage of any bulk discounts or sale offers. Don’t forget to ask if they offer a return policy.
Plan for a variety of options. Provide a selection of beer, wine, spirits, and non-alcoholic beverages to cater to different tastes and preferences. Consider offering a signature cocktail or two to add a unique touch to your event.
Use a Wedding Drink Calculator
Calculating the right amount of alcohol for a wedding can be challenging. One way to make the process easier is to use a wedding drink calculator. These calculators take into account the number of guests, the duration of the event, and the type of alcohol being served.
Using a wedding drink calculator can help you avoid underestimating or overestimating the amount of alcohol needed. This ensures that you have enough drinks for your guests without wasting money on excess alcohol that will go to waste.
Many wedding drink calculators are available online for free. Some wedding websites also have their own calculators that you can use to estimate the amount of alcohol needed for your wedding. Make sure to input accurate information to get the most accurate estimate.
Frequently Asked Questions
How do you calculate the number of drinks needed per person for a wedding?
There are several factors to consider when calculating the number of drinks needed per person for a wedding, including the duration of the event, the number of guests, and the types of drinks being served. A general guideline is to estimate one drink per guest per hour of the reception.
What types of drinks should be included in the calculation?
When calculating the number of drinks needed per person for a wedding, it’s important to include a variety of alcoholic and non-alcoholic options. This can include beer, wine, spirits, cocktails, and non-alcoholic beverages like soda, juice, and water.
How do you take into account different drinking preferences and habits?
When calculating the number of drinks needed per person for a wedding, it’s important to take into account different drinking preferences and habits. This can include offering a range of options and taking into account factors like age, culture, and dietary restrictions.
Is it better to have too many or too few drinks?
It’s better to have slightly too many drinks than too few, as running out of drinks can leave guests feeling dissatisfied and may result in them leaving the reception early. However, it’s important not to overestimate the amount of alcohol needed, as this can lead to waste and increased costs.
How can you estimate the amount of non-alcoholic drinks needed?
Estimating the amount of non-alcoholic drinks needed for a wedding is similar to estimating the amount of alcohol needed. A general guideline is to provide at least two non-alcoholic options per guest for the duration of the reception.
What should you do if you have leftover drinks after the wedding?
If you have leftover drinks after the wedding, there are several options for what to do with them. You can donate them to a local charity or community organization, offer them to guests to take home, or store them for future events. However, it’s important to follow safe storage and handling practices for any leftover alcohol.